Small businesses often operate on limited budgets and limited resources. That’s why teams need to automate repetitive and time-consuming tasks so they’ll focus on growing their business.
This is where artificial intelligence (AI) comes in handy.
Various AI-based tools and technologies can take over tedious administrative tasks, enabling organizations to optimize resources. Ultimately, this helps growing businesses punch above their weight and deliver tremendous value to customers.
But with so many tools available, which one is right for you?
In this text, let’s take a look at seven AI tools that may improve your small business in 2025 and beyond.
1. Canary Mail: Email assistant
Canary Post is an AI-powered email client that connects multiple accounts into a single, streamlined interface. The solution enables busy professionals to efficiently manage their unified inbox, increasing productivity and security.
Its key features include intelligent prioritization, bulk cleansing and Copilot AI. They highlight essential messages, handle less critical emails, and frame and summarize conversations appropriately.
Moreover, PGP and SecureSend encryption tools probably make it occur best AI email assistant for your team.
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Plus, additional features like read receipts, send later, and pinning and snooze provide you with flexibility in managing your email. All of those features can provide help to save hours when communicating with team members, customers and other stakeholders.
Canary Mail has a free tier that is great for personal use and does not include any AI features. Paid tier starts at $3/month/user for teams with various advanced features.
2. Anyword: Branded copywriter
However is an AI copywriting platform that helps small businesses create engaging content for various marketing channels. The platform’s intuitive interface makes it easy for even a novice user to manage the entire content production process.
Key features, in addition to creating compelling copy, include performance prediction, customizing brand voice, and website automation. They predict song performance, maintain a consistent tone across all messages, and enable hyper-personalized website marketing.
Another advantage of this tool is flexibility. Teams can select any major language model (LLM). With many great options like GPT-4o and Claude 3.5 Sonnet, working with AI consulting company to determine the best fit for your requirements.
Anyword offers a free 7-day trial during which you’ll generate 2,500 words and familiarize yourself with the software. Paid tiers start at $49 per thirty days for unlimited copy generation.
3. Manatal: Recruitment software
Manatal is a cloud-based recruiting software that streamlines all the things from worker sourcing to onboarding in the talent acquisition process. This may be very useful for small businesses, considering how time-consuming and tedious hiring recent employees may be.
Its key features include an applicant tracking system that monitors a candidate’s profile through customizable pipelines, and AI-powered recommendations that evaluate and rank candidates to provide help to find the best candidate.
Moreover, the tool pulls data from over 20 social media platforms to enrich each applicant’s profiles, providing a detailed overview. Manatal too improves communication with candidates you are interested in, thanks to the built-in CRM function that fosters higher relationships.
Of course, the tool complies with data protection regulations similar to GDPR, CCPA and PDPA to protect your and the applicant’s sensitive data.
Small businesses can try Manatal with a free 14-day trial. Tiers start at $19 per thirty days and enable teams to hire for 15 positions and screen 10,000 candidates.
4. HeyGen: text to video generator
Hey, Gen is an AI-powered video generation platform that converts scripts into professional-quality videos in seconds. You won’t need cameras or production crews, making it inexpensive for any budget.
One of the biggest features of this tool is custom AI avatars. The software already provides over 100 avatars to select from, but it also makes it easy to create your own. Thanks to this, teams can add an individual character without major investments.
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As a result, small businesses can easily create videos where they discuss their offerings or quickly share suggestions and opinions on trending topics. How video content demand is growing every day, it could prove to be a must-have in your marketing technology stack.
Additional features include video translation that supports 175 languages and interactive avatars that make it easy to create personalized content.
HeyGen’s free plan allows users to create three videos per thirty days, each not than three minutes long. The paid tier starts at $29 per thirty days and allows teams to create an unlimited variety of videos, each not than five minutes long.
5. Otter.ai: Meeting Assistant
Otter.ai is a meeting assistant that summarizes conversations and isolates motion items in seconds, improving collaboration. This may be a great solution for dynamic, cross-functional teams, as writing these details by hand may be resource-intensive.
Its key features include real-time transcription, speaker identification, searchable transcriptions, and collaboration tools. In easy terms, you may get a summary of the meeting right after it ends with the appropriate speaker labels, find detailed information in previous meetings, and immediately send updates to various stakeholders.
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Moreover, the tool integrates seamlessly with popular meeting software similar to Zoom, Google Meet and Microsoft Teams, making it easier to deploy faster.
Whether you’re employed in sales, marketing or customer support, Otter.ai can prevent hours by consolidating the details you would like in seconds. It elevates quality of cooperation throughout the organization, improving the overall quality of labor.
Otter.ai provides a free plan that offers you up to 300 free minutes of transcription per thirty days with limited integrations. Paid tiers start at $16.99 per thirty days and go up to 1,200 minutes.
6. Julius.ai: Data Analyst
Julius.ai is an AI-powered data analytics tool that interprets big data for small businesses. Users can interact with their data using a conversational interface, ask detailed questions and get visually wealthy answers in seconds.
In addition to democratizing data for everyone, including non-technical stakeholders, Julius.ai also can save costs by minimizing the need for specialized data evaluation assistance.
Key features of this AI software include conversational data interaction, automatic data visualization, predictive modeling, data cleansing automation, and comprehensive reporting.
In other words, the solution provides comprehensiveness real-time customer analytics at your fingertips. Teams can quickly gain visibility from a unified interface relatively than juggling multiple tools. This increases flexibility and allows firms to make the most of emerging opportunities.
Julius.ai offers a free plan that enables users to query up to 15 natural language data per thirty days. The first subscription tier, the Basic plan, costs $17.99 per thirty days, which increases that limit to 250 messages.
7. Canva: Designer Tool
Canva is a popular design tool that has recently introduced some amazing AI features that help firms visually elevate their brand. As you might already know, the software has an intuitive user interface that makes graphic design easy for anyone.
In addition to regular functionalities, key AI-powered features include Magic Design and Magic Media. Magic Design allows you to create brand-specific designs by simply describing your offer or value proposition in a few words. Magic Media converts text prompts into images or videos, allowing you to quickly visualize your ideas.
Additionally, features like AI-powered copywriting assistant and photo editing features can assist improve storytelling. Teams can create anything they need, from logos and banners to presentations and carousels, without requiring extensive design skills.
Finally, the tool’s collaboration features simplify communication between stakeholders, further democratizing AI-powered content creation.
Canva offers a free plan that may be great for small teams with limited requirements. Paid tiers start at $12.99 per thirty days.
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Summary
Small businesses waste countless hours performing tedious administrative tasks that could possibly be invested in higher customer support. Fortunately, AI tools can automate them effectively and cost-effectively.
Adopting tools like Canary Mail, Anyword, Manatal, HeyGen, Otter.ai, Julius.ai, and Canva can assist busy teams transform their day by day operations.
However, it is vital to do not forget that each company has unique needs, so testing these tools is key. It’s all the time value trying these out in your case to make sure they’re a good fit. Many of those tools offer free trials anyway!